Autodesk CREFTS: How We Track Assets

January 11, 2018 ACS Uberflip User

The Autodesk Corporate Real Estate, Facilities, Travel, Safety and Security (CREFTS) team manages over two million square feet of space in 38 countries with a staff of 200. We use BIM 360 Ops for asset management. Here is how we track assets.

Managed Assets

The criteria for creating an asset record is if the asset requires maintenance once a year or more. Here is our list of managed assets:

Mechanical

  • AHU, FCU, FPB, VAVs
  • Chillers, Pumps, VFD, Condensers
  • CRACS, Split systems, Specialty heating/cooling units

Audio/Visual

  • Projectors, Monitors
  • Control Hardware (such as Crestron, AMX control panels)

Kitchen Equipment

  • Refrigerator, Dishwasher, Microwave, Oven, Toaster
  • Water, Coffee, and other Beverage Equipment
  • Vending Machines

Asset Coding

Once the assets types are determined, we developed a naming scheme. The naming scheme encodes the asset’s geo, building, floor, asset type, and asset number. For example, the code for a mechanical VAV box in our office at 111 McInnis Parkway, San Rafael is AMCA14-2F-VAV001.

Autodesk Asset Coding.png

Asset Descriptions

For additional clarity, the asset type is the asset description in BIM 360 Ops. This description helps our technicians quickly understand what asset type requires maintenance.

Previous Article
How do I Create QR Codes for My Assets?
How do I Create QR Codes for My Assets?

Next Article
Are You Delivering All the Value You Can at Handover? Part II
Are You Delivering All the Value You Can at Handover? Part II