Tip #3: Discuss version control and naming conventions.
Once you have a folder structure in place, having uniform naming conventions for the contents of these folders ensures all stakeholders have easy access to pertinent documents. Individual documents will often have multiple versions and you may need to refer back to an older version to verify its contents. To ensure accuracy, install a system of naming different types of files and their versions.
Tip #4: Be Flexible
Lean construction isn’t just an industry buzzword—it’s a best practice for good reason. Regularly check-in with the team as to how the system and process are working. Improve upon practices that aren’t working and continually update the team and training on systems to ensure compliance and effectiveness of these processes.
To unify your team with the information they need to keep projects rolling along smoothly, you need a single source of truth for all stakeholders to work from. A cloud-based platform like BIM 360 Docs helps bring that information to relevant members of your team in real-time.
Check out what BIM 360 Docs can do (~2 min)
From inception to completion, professionals will be able to:
- Standardize information shared across teams.
- Access the most recent versions available anytime via a mobile device.
- Mitigate financial risk for small business owners and decision-makers by decreasing risk of accessing the wrong document version.
- Increase your team’s ability to meet compliance regulations.
- Reduce the number of purchased collaboration tools in budget line items.